Privacy Policy

Last updated: February 2026

Bell Publishing Group Ltd is committed to protecting your privacy and handling your personal data fairly, lawfully and transparently. This Privacy Policy explains how we collect, use, store and protect personal information when you interact with us, in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

By using our websites, subscribing to our publications, registering for our events, or otherwise engaging with us, you acknowledge the practices described in this Privacy Policy.

ICO Registration reference ZB991907
For any questions about this policy, please contact:
Bell Publishing Group Ltd
57 Bath Street, Gravesend, Kent, DA11 0DF, UK
[email protected]

Who We Are

Bell Publishing Group Ltd and our sister company Worldwide Expo Ltd are international B2B publishing and events companies. Through our magazines, websites, newsletters, digital platforms, conferences, and exhibitions, we connect industries with decision-makers worldwide.

For the purposes of data protection law, Bell Publishing Group Ltd is the ‘data controller’ of the personal data you provide to us.

What Personal Data We Collect

We may collect and process the following categories of personal data:

Contact and Professional Details

  • Name, Job title, Company name, Business email address, Business postal address, Telephone number

Subscription and Transaction Data

  • Billing and delivery information, Order history, Payment information (processed securely by our payment providers)

Marketing Preferences

  • Newsletter and communication preferences
  • Event and publication interests
  • Records of consent or opt-outs

Event Participation Data

When you register for or attend our events, we may collect:

  • Registration details
  • Attendance records
  • Badge information
  • Dietary or accessibility requirements
  • Travel or accommodation details (where arranged by us)
  • Speaker biographies and profile information (where applicable)

Visual and Audio Data (Events)

At our conferences, exhibitions and other business events, we may capture:

  • Photographs
  • Video recordings
  • Audio recordings
  • Live-stream content

These may include images of attendees, speakers, sponsors and exhibitors.

Website and Technical Data

  • IP address
  • Browser type and version
  • Device type
  • Operating system
  • Referring URLs
  • Pages visited and time spent
  • Cookie data

How We Use Your Personal Data

We process personal data only where we have a lawful basis under UK GDPR.

To Fulfil a Contract

  • Delivering subscriptions and publications
  • Processing event registrations
  • Managing exhibitor or sponsor agreements
  • Providing services you request

To Comply with Legal Obligations

  • Tax and accounting requirements
  • Regulatory reporting
  • Fraud prevention

For Our Legitimate Interests (B2B Context)

As a B2B publisher and event organiser, we rely on legitimate interests to:

  • Maintain and develop business relationships
  • Promote relevant industry events, publications and services
  • Improve our products and services
  • Analyse attendance and engagement trends
  • Ensure the security of our events and digital platforms

We always balance our legitimate interests against your rights and freedoms.

With Your Consent

Where required, we rely on your consent for:

  • Email marketing communications
  • Certain cookies and analytics
  • Receiving third-party promotional communications

You may withdraw consent at any time. Our correspondence includes either a clear Unsubscribe button or an email address to contact in order to withdraw consent.

Event Photography, Filming and Publicity

Our events are professional industry gatherings where photography, video recording and/or live streaming may take place.

How We Use Event Media

Images, video and audio recordings may be used for:

  • Event promotion (past and future events)
  • Publication in our magazines (print and digital)
  • Use on our websites and social media channels
  • Marketing materials, brochures and advertisements
  • Post-event reports and editorial coverage
  • Press releases and industry news coverage

This may include your image, voice, name, job title and company name where captured in a professional context.

Lawful Basis

We rely on our legitimate interests in promoting and documenting our B2B events.

Opt-Out Procedure

If you do not wish for your image, name, job title or company affiliation to be used in this way, you must notify us in advance of the event by contacting us at [email protected].

Where reasonably practicable, we will:

  • Arrange for you to receive a ‘no photography’ badge or marker; or
  • Instruct our photographers accordingly; or
  • Remove images from digital platforms if requested post-publication, where feasible.

Please note that we cannot guarantee removal from printed materials already published or third-party media coverage.

 

Sharing Your Personal Data

We do not sell your personal data and we do not share email addresses or contact details with third parties for their independent marketing purposes.

We may share personal data only where necessary with:

  • Mailing houses and fulfilment providers
  • IT and hosting providers
  • Payment processors
  • Email marketing providers (eg Spotler)
  • Event venues and logistics providers
  • Badge printing and registration system providers
  • Professional advisers (legal, financial, insurance)
  • Regulatory bodies or law enforcement where legally required

All service providers are required to process data securely and in accordance with UK GDPR.

International Data Transfers

Where personal data is transferred outside the UK or EEA (for example, via analytics or cloud service providers), we ensure appropriate safeguards are in place, such as:

  • Standard Contractual Clauses
  • Adequacy decisions
  • Contractual and technical protections

Data Retention

We retain personal data only as long as necessary for the purposes for which it was collected. Typical retention periods include:

  • Subscription and event registration records: up to 7 years (for legal and tax purposes)
  • Marketing records: until you unsubscribe or object
  • Financial transaction data: in accordance with accounting requirements
  • Event photography and recordings: retained for archival, promotional and historical business purposes unless you object

Where data is no longer required, it is securely deleted or anonymised.

Your Rights

Under UK GDPR, you have the right to:

  • Access your personal data
  • Request rectification of inaccurate data
  • Request erasure (‘right to be forgotten’)
  • Restrict processing
  • Data portability
  • Object to processing (including direct marketing)
  • Withdraw consent at any time

To exercise your rights, contact:
Email: [email protected]

You also have the right to lodge a complaint with the UK Information Commissioner’s Office (ICO) at www.ico.org.uk.

Cookies and Tracking

Our websites use cookies to:

  • Enable essential site functionality
  • Remember user preferences
  • Provide analytics (e.g. Google Analytics)
  • Improve site performance and user experience

Analytics data is aggregated and does not directly identify individuals.

You can manage cookie preferences via our cookie banner or your browser settings. Disabling cookies may affect website functionality.

Email Marketing

We use a professional email marketing provider to send newsletters and event communications. Our provider may track:

  • Email opens
  • Click-through rates
  • Unsubscribe requests

This data helps us improve relevance and engagement. You may unsubscribe at any time via the link in any marketing email.

Data Security

We implement appropriate technical and organisational measures to safeguard personal data, including:

  • Secure servers and encryption where appropriate
  • Access controls and authentication
  • Staff training in data protection
  • Contractual controls with suppliers

Third-Party Links

Our websites may contain links to third-party websites. We are not responsible for their privacy practices and encourage you to review their policies separately.

Updates to This Policy

We may update this Privacy Policy from time to time. The most recent version will always be available on our website, and the ‘Last updated’ date will reflect the latest revision.

Contact
If you have any questions about these Terms, please contact:
Bell Publishing Group Ltd
57 Bath Street
Gravesend, Kent, DA11 0DF, UK
[email protected]